A large Business Correspondent and microfinance organization operates across multiple states with an extensive network of branches and field agents. With a workforce largely working on-ground, managing attendance, payroll, leave, expenses, and employee records at scale had become increasingly complex.
Manual processes and fragmented systems made it difficult to ensure attendance authenticity, process payroll accurately across varied roles, and maintain centralized visibility for HR teams. To overcome this, SmartinfoLogiks implemented a HRMS Web & Mobile application designed specifically for field-intensive, multi-branch financial organizations, enabling centralized control with operational flexibility.
Their leadership team including CEO, Regional Heads, Cluster Managers, Branch Managers, and HR teams required a system that could support a large, field-driven workforce while maintaining control, accuracy, and compliance across locations.
The HRMS provided a centralized web portal for HR and admins and a mobile app for field and branch staff, bringing all HR activities onto a single platform. This unified setup simplified HR operations while ensuring consistent processes across locations.
Centralized HR & employee access
Mobile-first experience for field staff
Single system across branches and states
Attendance was designed to reflect real field conditions while preventing misuse. Location-based punch-in and strict device controls ensured authenticity. This helped HR teams rely on attendance data with confidence during payroll processing.
GPS-based punch-in & punch-out
Attendance map visibility for HR
Device locking to prevent proxy attendance
Admin-controlled device reauthorization
Attendance data could be exported, reviewed, corrected, and re-imported before final processing critical for large, distributed teams. This allowed HR teams to handle exceptions without disrupting standard rules.
Bulk attendance export & import
Controlled corrections before processing
Accurate payable day calculation
The HRMS supported multiple payroll models to handle different roles, regions, and compensation structures common in microfinance operations. Monthly changes could be managed without modifying core salary structures.
Configurable payroll models
Bulk payroll export & re-import
Automatic PF & ESIC recalculation
Payslip generation & payroll history
Employees could apply for leave, view holidays, and submit travel or field expenses directly through the mobile app, reducing HR follow-ups. Approval workflows ensured faster processing and better visibility.
Employee based leave configuration
Reporting Manager to Reporting HR auto approvals
Centralized holiday & event calendar
Travel & expense submissions
The HRMS covered the complete employee journey from hiring to exit ensuring consistency and compliance across the organization. All employee-related documents were securely stored and easily accessible.
Job descriptions & openings
Resume management & interview scheduling
Template-based offers & HR documents
Transfers, promotions & resignations
Centralized employee document repository
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